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Each use case refers to a specific problem that cannot be addressed with spreadsheet programs like MS Excel, and may or may not require the use of MySQL, SQL Server or Azure SQL Database at the back end. Microsoft Access can be used in the following scenarios. When to Use Microsoft Access: Specific Use Cases Other settings include All Records and Edited Record.įor example, to lock an entire record page (Edited Record setting_ when a user begins to edit a record, the following property setting can be implemented: The use of any other database will result in the RecordLocks Property setting defaulting to No Locks. However, this is only possible with Access database formats like. The RecordLocks Property can be used to define how the program reacts to simultaneous updates by two different users.
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Microsoft Access can import from or link to the following resources (click image to open larger version in new tab):Īlthough the application itself is PC Only, the tables can be stored on a network and simultaneously accessed by multiple users without the fear of data being overwritten. It can be used to import, export or link to data from other sources such as Salesforce, dBASE, Excel, text files and many more. Microsoft Access is also compatible or interoperable with a range of other Microsoft and third-party products. It can also be used as a front end to manage larger databases stored on SQL Server and Microsoft Azure SQL Database, a fully-managed Database-as-a-Service offering. Reports and other apps can be generated by the user, and these apps can access data from a number of different resources, including its own database file, also called an Access desktop database. Microsoft Access is typically used as an applications development platform for non-developers in a business environment. Microsoft itself highlights the fact that, with Access, you can create “database apps” that are highly customizable, and store data in SQL Server and Microsoft Azure SQL (separate subscriptions required.) Microsoft Access: Key Features It can also be used in a non-relational manner, hence the years-old argument about whether it is, in fact, an RDBMS or just a DMBS.
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Microsoft Access is a Relational Database Management System (RDBMS), but it is also an application generator with all the tools required, such as templates, forms, queries and reports. In addition to JET, Microsoft Access comprises application development tools and a graphical user interface, or GUI. Since Access is limited in capacity from a database size standpoint, a JET database can be “up-sized” to an SQL Server or Azure SQL product that is more suited to very large databases. Microsoft Access uses the Microsoft JET (Joint Engine Technology) Database Engine that is also used for SQL Server Express and Visual Basic. Office 365 subscriptions include Microsoft Access, but it is restricted to “PC only.” The current version of Access (Microsoft Access 2019 as of this writing) is usually provided with an Office 365 account.
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It is sold either as a standalone utility or bundled as part of Office Professional and other premium editions of Microsoft’s business software suite. Microsoft Access is a proprietary database management system (DBMS) that is part of the MS Office suite of productivity tools. Email Definition and Description: What is Microsoft Access?